Cancellation Fee Structure for Event Performances.
Booking Deposit:
Amount: Typically 25-50% of the total performance fee.
Non-Refundable: This deposit secures the date and covers initial planning, ensuring commitment from the client.
Cancellation Policy:
More than 30 Days Before the Event:
Fee: No additional charge beyond the non-refundable deposit.
15 to 30 Days Before the Event:
Fee: 50% of the total performance fee.
Rationale: At this point, it might be challenging to book another gig on the same date.
7 to 14 Days Before the Event:
Fee: 75% of the total performance fee.
Rationale: It becomes increasingly difficult to secure another booking, and preparations are likely well underway.
Less than 7 Days Before the Event:
Fee: 100% of the total performance fee.
Rationale: Canceling at this stage likely means a complete loss of the opportunity to book another event, and all preparations would have been completed.
Postponements:
More than 30 Days Before the Event:
Fee: No additional fee, but the deposit is transferred to the new date.
Less than 30 Days Before the Event:
Fee: A rescheduling fee of 25% of the total performance fee.
Rationale: Last-minute changes can still disrupt other bookings and plans.
Exceptions:
Force Majeure: No cancellation fees apply if the event is canceled due to unforeseen circumstances beyond either party's control (e.g., natural disasters, pandemics, etc.).
Special Circumstances: You may waive or reduce the cancellation fee under certain conditions (e.g., illness, family emergencies).
Communication:
Written Notice: All cancellations or rescheduling requests must be submitted in writing (email or formal letter) and confirmed by both parties.
Example:
Total Performance Fee: $1,000
Deposit: $300 (30% non-refundable)
Cancellation 20 days before the event: 50% fee applies, so the client owes an additional $200 (total paid: $500).